Week 2- Boost Your Productivity: How to Use Otter.ai to Automate Meeting Notes

 

What is Otter.ai?

Otter.ai is an AI-powered voice transcription service designed to capture conversations and convert them into searchable, shareable text. It can transcribe audio in real-time, identify speakers, and even integrate with tools like Zoom, Google Meet, and Microsoft Teams.

Unlike manually writing notes or relying on memory, Otter provides a detailed, timestamped transcript you can refer back to anytime. Think of it as your virtual notetaker—accurate, fast, and always on time.

How to Use Otter.ai for Meetings: Step-by-Step Guide

Step 1: Sign Up and Set Up Your Account

To get started, go to otter.ai  and sign up for a free or paid account. The free plan includes 300 minutes of transcription per month, while premium plans offer more features like Zoom integration, advanced exports, and custom vocabulary.

Once your account is set up, you can access Otter from your web browser or mobile app.

Step 2: Record or Upload a Meeting

There are two ways to get transcripts into Otter:

  1. Live Recording:
    If you're in a meeting, click “Record” in Otter and let it transcribe in real-time. You’ll see the words appear as they’re being spoken.

  2. Upload a File:
    Already recorded a meeting on Zoom or another platform? Simply upload the audio or video file into Otter, and it will process the transcript automatically.

Otter also integrates directly with Zoom, so if you're hosting a Zoom meeting, Otter can join as a participant and transcribe everything without any extra steps.

Step 3: Review and Edit the Transcript

Once the transcription is complete, you can view it in Otter’s editor. It automatically breaks the conversation into paragraphs and tries to identify speakers. You can edit names, highlight important quotes, and add comments for your team.

You can also search the transcript using keywords—so finding that one thing someone said five minutes before the end of the meeting is quick and painless.



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